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AutoCount SuperApp

A professional-grade mobile extension that transforms your smartphone into a powerful Warehouse Management System (WMS) and business hub. While standard apps are for "viewing," the SuperApp is for "doing," allowing you to replace manual, paper-based processes with a seamless digital workflow.

Core Functions & Features

  • ●Enables intelligent tracking of stock movements at the shelf/rack level
  • ●FIFO/FEFO Enforcement → forces workers to scan specific batch barcodes for the first-expired items
  • ●Real-Time Validation → prevents the posting of wrong or expired stock

AutoCount SuperApp — Step-by-step

Download & Installation

AutoCount SuperApp is available for download on iOS and Android. Search for "AutoCount SuperApp" in your device's app store.

Platform Requirements:

  • iOS 12.0 or later
  • Android 8.0 or later
  • Active AutoCount Accounting or Inventory license

Initial Setup

  1. Launch the app and log in with your AutoCount credentials
  2. Connect to your server by entering your AutoCount server address
  3. Configure permissions for different user roles to determine what data and functions each user can access
  4. Sync data to download essential information such as item master, customer list, and inventory data to your device

How AutoCount SuperApp Works — 4 Workflows

1. The Inbound Flow (Receiving Stock)

Performed by: Receiving Clerk / Warehouse Staff

  1. PO Verification — Opens Purchase & Receiving Module, finds corresponding PO for incoming goods
  2. Scanning for GRN — Clerk scans items; app auto-creates GRN (Goods Receipt Note) in AutoCount
  3. Bin Put-Away — App asks "Which Bin?"; clerk scans physical rack barcode (e.g., Bin A-01-02) to confirm location

2. The Inventory Flow (Maintenance & Inquiry)

Performed by: Inventory Supervisor / Salesperson

  1. Real-Time Inquiry — Stock Inquiry shows balance and exact bin location instantly for accurate stock checks
  2. Stock Adjustment — Use Stock Issue function, photograph damage as "proof", submit to reduce stock with audit trail

3. The Outbound Flow (Pick & Pack)

Performed by: Warehouse Picker

  1. Picking Task — Sales Order appears on picker's SuperApp with items and quantities to pick
  2. Guided Picking — App directs: "Go to Bin A-01-02 and pick 10 units" for efficient warehouse navigation
  3. Scan & Validate — Picker scans items; app blocks if wrong item or expired batch; marks correct items as "Picked"
  4. Packing — Once all items green-checked, picker taps "Post" to finalize shipment and update inventory

4. The Management Flow (Approvals)

Performed by: Business Owner / Manager

  1. Remote Approval — Manager receives Push Notification for credit limit exceeded scenarios and pending approvals
  2. Swipe to Approve — Manager reviews aging report on Dashboard and swipes "Approve" to proceed with transactions

Main Features

Real-time Dashboard

View key business metrics and KPIs at a glance, including sales performance, inventory levels, and financial summaries.

Mobile Document Generation

Create and submit sales orders, purchase orders, delivery notes, and other business documents directly from your mobile device.

Inventory Management

Perform stock counts, view real-time inventory levels, and manage warehouse operations on the go.

Approvals & Workflows

Approve or reject transactions instantly, even when away from the office, with real-time notifications.

Best Practices

  • Regular Sync: Keep your app data synchronized regularly to ensure you have the latest information.
  • Secure Connection: Always use secure WiFi or mobile data when accessing the app to protect sensitive business information.
  • Backup: Ensure your device has adequate storage space for app data and maintains regular backups.
  • Offline Mode: Download critical data before going offline to maintain productivity without internet connection.
  • Password Security: Use strong passwords and enable biometric authentication for added security.